LOOKING FOR STELLAR TOP CANDIDATES

Position:Billing and Finance SupportWorking Hours:Mon - Friday 9:00 am - 5:00 pm ESTSearch Location:South Africa │PhilippinesSalary:$1500–$1800:The Final Salary Offer depends on the client’s decision, interview results,and experience

About the Role:

We are seeking a proactive, detail-oriented Billing / Finance Associate to support our media finance operations. This role focuses on vendor billing, invoice management, budget tracking, and financial coordination across multiple client accounts.

The ideal candidate is highly organized, reliable with deadlines, and comfortable owningrecurring finance workflows independently in a remote environment.

Role Responsibilities:

Vendor & Invoice management
* Manage end-to-end vendor setup, ensuring all required documentation is collected and recorded accurately
* Collect, review, reconcile, and track vendor invoices on a recurring weekly and monthly cadence
* Act as the primary point of contact for vendors regarding invoice status, discrepancies, and payment questions
* Ensure invoices, MPAs, and billing documentation include correct client and project identifiers
Billing & Payment coordination
* Prepare invoices for internal submission and payment processing in line with monthly close timelines
* Track invoice receipt and submission status, flagging missing or late documentation proactively
* Support maintenance of cash flow documentation, including pre-bill values and monthly spend tracking
Budget control & Reporting
* Maintain and update budget control reports across multiple client accounts
* Track spend against approved budgets and identify variances or inconsistencies
* Provide regular finance updates to internal stakeholders to support planning and client delivery
* Conduct routine checks for missing invoices, proof of performance, or payments
Systems & process hygiene
* Maintain accurate vendor and billing records across finance and project management systems
* Complete timesheets and finance-related admin accurately and on time
* Follow documented SOPs and contribute to improving repeatable finance workflows over time
Requirements:
* Has at least 3 years of competitive experience performing tasksin billing, finance administration, bookkeeping, or accounts support
* Strong attention to detail and comfort working with financial documentation
* Proven ability to manage recurring deadlines independently
* Clear, professional written and verbal English communication
* Experience working remotely or with distributed teams
Nice to have:
* Experience in an agency, media, or professional services environment
* Familiarity with budget control reports or media billing workflows
* Experience with tools likeAsana, Scoro, QuickBooks, or similar systems
* Prior work supporting multiple clients or cost centers simultaneously
NOTE:We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.