Accounts Payable Administrator |

Position:Accounts Payable Administrator

Location:SA

Work Schedule:9am-5pm-UK

Salary:Markt Related

The Role

This role is responsible for supporting the maintenance of the purchase ledger, including the processing of invoices for payment and reconciling supplier statements in order to ensure the finance team achieves its deadlines and targets.

Duties and responsibilities
* Post and process supplier invoices to supplier accounts using Microsoft Business Central or equivalent
* To ensure invoices agree to purchase orders and query with the purchasing team when there are differences
* Checking sub-contractor invoices to work schedules to ensure the costs are assigned to the correct projects
* Sorting and distribution of invoices and credit notes via email
* Coding of invoices and arranging sign off by department managers
* Setting up new supplier accounts in Microsoft Business Central or equivalent
* Reconciling all supplier statements received in a timely manner to ensure the accuracy of financial reporting and payments to suppliers
* Communicating with suppliers to raise any invoice queries or request copy invoices in a prompt manner, by phone and email
* Ensuring excellent electronic filing of invoices and maintenance of purchase ledger folders
* Processing expenses and credit card statements
* Process bank payments
* To provide ad-hoc support to the finance and senior leadership team as and when required
No job description can be entirely comprehensive and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual’s remit and capability, and consistent with the status and responsibilities of the role within the business.

Person Specification

Essential
* 5 years Accounts Payable experience
* Excellent communication skills
* Excellent organisational and time management skills
* Good working knowledge of MS Word and Excel, and confident using IT software
* Excellent attention to detail, sound problem solving skills and analytical thinking
* Ability to prioritise workload as per operational need
* Ability to work to a timetable and meet deadlines
Desirable
* Microsoft Business Central
* AAT Qualified
* Previous experience of working within Fire, Security or Data infrastructure industry
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Working conditions

Remote working, although working with colleagues in our Bath Head Office. This role requires working with company systems, using multiple screens and IT packages so the role is mainly desk based.

Group Compliance

As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:
* Compliance to all legislative and British Standard requirements
* Compliance to associated accreditation bodies schemes from NSI, BAFE, FIA and others as required
* Maximise customer satisfaction with the services provided by us.
* Working to reduce, renew and recycle any waste on and off our sites including our offices
* Protect the environment and ensure use of toxic materials is avoided where possible
* Work to best safe practice and ensure actions do not cause harm unto themselves or others
* Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
* Ensure all minimum training requirement are met in compliance with the relevant ISO standards
* Ensure that any Information Technology ‘incidents’ are effectively reported and resolved in a timely fashion (internally or externally)
* Maintain clear desk and screen at all times
* Compliance to ensure no deliberate breaches in security information and/ or systems
* Any accidents or incidents must be reported to supervisor & compliance.