Senior Executive Assistant - Bookkeeping exp. (South Africa)

Senior Executive Assistant

Compensation:$2,500 – $3,500 USD per monthLocation:Remote

About the Role

We are seeking a highly capableSenior Executive Assistantto support the CEO of a fast-paced, tech-driven organization in the professional equipment industry. This is a hands-on, high-impact role that goes far beyond calendar management — you’ll be the CEO’s right hand, trusted partner, and first point of contact for internal coordination, communication, and execution.

The ideal candidate istech-savvy, resourceful, and proactive, with strong judgment and exceptional organizational skills. You will anticipate needs, streamline operations, manage information flow, and ensure the CEO’s time and priorities are optimized each day.

Key Responsibilities

Executive Support
* Manage complex calendars, coordinate meetings across time zones, and ensure the CEO’s schedule reflects strategic priorities.
Manage complex calendars, coordinate meetings across time zones, and ensure the CEO’s schedule reflects strategic priorities.
* Handle travel logistics, including flights, accommodations, and detailed itineraries.
Handle travel logistics, including flights, accommodations, and detailed itineraries.
* Screen and manage email correspondence, draft responses, and ensure timely follow-up on key matters.
Screen and manage email correspondence, draft responses, and ensure timely follow-up on key matters.
* Prepare briefing materials, reports, and summaries ahead of meetings or presentations.
Prepare briefing materials, reports, and summaries ahead of meetings or presentations.
* Maintain confidentiality at all times, handling sensitive information with discretion and professionalism.
Maintain confidentiality at all times, handling sensitive information with discretion and professionalism.

Operational Coordination
* Serve as the communication bridge between the CEO and internal teams, ensuring alignment and timely follow-through on tasks and projects.
Serve as the communication bridge between the CEO and internal teams, ensuring alignment and timely follow-through on tasks and projects.
* Track and manage key action items, deadlines, and deliverables for the CEO and leadership team.
Track and manage key action items, deadlines, and deliverables for the CEO and leadership team.
* Support light project management activities and maintain visibility on priorities.
Support light project management activities and maintain visibility on priorities.
* Assist with expense tracking, invoice processing, and basic financial coordination.
Assist with expense tracking, invoice processing, and basic financial coordination.
* Create and maintain organized filing systems and documentation (digital and cloud-based).
Create and maintain organized filing systems and documentation (digital and cloud-based).

Technology & Systems
* Use productivity tools such asGoogle Workspace, Notion, Airtable, Asana, Slack, or ClickUpto manage workflows and enhance team efficiency.
Use productivity tools such asGoogle Workspace, Notion, Airtable, Asana, Slack, or ClickUpto manage workflows and enhance team efficiency.
* Build or maintain dashboards and trackers to support visibility into ongoing initiatives.
Build or maintain dashboards and trackers to support visibility into ongoing initiatives.
* Identify opportunities to automate or streamline recurring tasks and administrative processes.
Identify opportunities to automate or streamline recurring tasks and administrative processes.

Communication & Relationship Management
* Liaise professionally with internal teams, partners, and external stakeholders on behalf of the CEO.
Liaise professionally with internal teams, partners, and external stakeholders on behalf of the CEO.
* Draft and format clear, concise communications, memos, and reports.
Draft and format clear, concise communications, memos, and reports.
* Ensure the CEO is fully prepared for all meetings with relevant materials and context.
Ensure the CEO is fully prepared for all meetings with relevant materials and context.
* Represent the CEO with professionalism, discretion, and a solutions-oriented mindset.
Represent the CEO with professionalism, discretion, and a solutions-oriented mindset.

About You

You are a trusted professional who thrives in a dynamic environment and enjoys supporting an ambitious, fast-moving executive. You’re equally comfortable managing logistics as you are coordinating complex priorities. You’re proactive, detail-oriented, and always three steps ahead.

You are:
* Tech-strong and computer literate, with advanced proficiency in modern collaboration tools.
Tech-strong and computer literate, with advanced proficiency in modern collaboration tools.
* Highly organized, able to juggle multiple priorities with accuracy and calm.
Highly organized, able to juggle multiple priorities with accuracy and calm.
* A clear communicator, both written and verbal.
A clear communicator, both written and verbal.
* Analytical and thoughtfu