HVAC Office Administrator

Job Title: Remote Office Administrator & Bookkeeper

Location:Fully RemoteWorking Hours:8:00 AM – 5:00 PM CSTEmployment Type:Full-time

Job Overview

We are a rapidly growing HVAC company seeking a highly motivated and skilledOffice Administrator & Bookkeeperto manage our back-office operations. This is a dynamic dual-role that requires a professional with a passion for organization, excellent people skills, and a strong foundation in financial management.

The ideal candidate will be a self-starter who can confidently handle a variety of tasks, from phone reception and client communication to detailed bookkeeping and payroll. You will act as a virtual assistant to the leadership team, helping to streamline operations and contribute to our company's growth.

Key Responsibilities
* Bookkeeping & Financial Management:Maintain accurate financial records usingQuickBooks, perform bank reconciliations, manage payroll processing, and assist with invoicing and reporting.
Bookkeeping & Financial Management:Maintain accurate financial records usingQuickBooks, perform bank reconciliations, manage payroll processing, and assist with invoicing and reporting.
* Back-Office Administration:Handle all administrative support functions, including scheduling, reporting, and email management.
Back-Office Administration:Handle all administrative support functions, including scheduling, reporting, and email management.
* Customer & Client Relations:Serve as a professional and presentable first point of contact for the company, handling phone reception and client inquiries with exceptional customer service.
Customer & Client Relations:Serve as a professional and presentable first point of contact for the company, handling phone reception and client inquiries with exceptional customer service.
* Operational Support:Work with our team to help improve and streamline processes, including managing state registrations and other compliance-related tasks.
Operational Support:Work with our team to help improve and streamline processes, including managing state registrations and other compliance-related tasks.
* Platform Management:UtilizeHouse Call Pro(integrated with QuickBooks) to manage workflows, track jobs, and handle service billing.
Platform Management:UtilizeHouse Call Pro(integrated with QuickBooks) to manage workflows, track jobs, and handle service billing.

Required Qualifications
* Bookkeeping Expertise:Proven proficiency in QuickBooks and a strong understanding of financial statements and balance sheets.
Bookkeeping Expertise:Proven proficiency in QuickBooks and a strong understanding of financial statements and balance sheets.
* Administrative Experience:At least two years of experience in an office administration or virtual assistant role, preferably in a service-based industry.
Administrative Experience:At least two years of experience in an office administration or virtual assistant role, preferably in a service-based industry.
* Communication Skills:Excellent verbal and written English skills. Must be professional and well-spoken on the phone.
Communication Skills:Excellent verbal and written English skills. Must be professional and well-spoken on the phone.
* Tech-Savvy:Strong computer literacy, with experience in Microsoft Excel and the ability to quickly learn new software platforms.
Tech-Savvy:Strong computer literacy, with experience in Microsoft Excel and the ability to quickly learn new software platforms.
* Personal Attributes:A professional and presentable demeanor, with a positive, can-do attitude and a love for working with people.
Personal Attributes:A professional and presentable demeanor, with a positive, can-do attitude and a love for working with people.