Executive Assistant
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R27,750 – R33,300 ZAR. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Executive Assistant / Operations CoordinatorFull-Time | Remote (LATAM & South Africa) | EST Time Zone Alignment RequiredSalary: $1,500 – $1,800 per month
Role Overview
We are seeking a highly organized, proactive Executive Assistant / Operations Coordinator to support a fast-paced leadership team in maintaining structure, clarity, and operational efficiency.
This role is critical in ensuring executives are focused on high-value work by managing schedules, communications, documentation, and cross-functional coordination. You will also play a key role in improving internal systems, supporting EOS-style operations, and keeping projects, priorities, and accountability processes on track.
Key Success Metrics
* Increased executive time freed up for strategic work
* Improved operational clarity and task execution across teams
* Strong internal organization of systems, tools, and documentation
* High stakeholder satisfaction (internal team, contractors, and clients)
Responsibilities
Executive & Administrative Support
* Manage executive calendars, scheduling, and daily prioritization
Manage executive calendars, scheduling, and daily prioritization
* Handle inbox management and communications support
Handle inbox management and communications support
* Coordinate ad hoc requests and shifting priorities with flexibility
Coordinate ad hoc requests and shifting priorities with flexibility
* Prepare agendas, take meeting notes, and maintain organized records
Prepare agendas, take meeting notes, and maintain organized records
* Support presentation creation and document formatting
Support presentation creation and document formatting
* Assist with light social media or external communication tasks when needed
Assist with light social media or external communication tasks when needed
Documentation & Knowledge Management
* Create, organize, and maintain key company documents, including:Contracts, proposals, SOWs, MSAsEmployee and contractor agreementsInternal policies and handbooksMeeting minutes and leadership notes
Create, organize, and maintain key company documents, including:
* Contracts, proposals, SOWs, MSAs
Contracts, proposals, SOWs, MSAs
* Employee and contractor agreements
Employee and contractor agreements
* Internal policies and handbooks
Internal policies and handbooks
* Meeting minutes and leadership notes
Meeting minutes and leadership notes
* Maintain structured filing systems in Google Drive or similar tools
Maintain structured filing systems in Google Drive or similar tools
Operations & Systems Management
* Maintain and improve project management systems (ClickUp or similar)
Maintain and improve project management systems (ClickUp or similar)
* Support tool and subscription management (Slack, Harvest, etc.)
Support tool and subscription management (Slack, Harvest, etc.)
* Coordinate onboarding for employees, contractors, and vendors
Coordinate onboarding for employees, contractors, and vendors
* Track and support hardware and resource allocation
Track and support hardware and resource allocation
* Assist in system clean-up and process organization
Assist in system clean-up and process organization
Finance, Compliance & Administration
* Support invoice creation, tracking, and updates
Support invoice creation, tracking, and updates
* Assist with pricing updates and client billing adjustments
Assist with pricing updates and client billing adjustments
* Coordinate compliance tracking across regions/states
Coordinate compliance tracking across regions/states
* Follow up with accountants or finance partners as needed
Follow up with accountants or finance partners as needed
* Support basic tax-related administrative coordination
Support basic tax-related administrative coordination
Leadership & EOS Support
* Support weekly leadership / Level 10-style meetings
Support weekly leadership / Level 10-style meetings
* Track priorities, issues, scorecards, and action items
Track priorities, issues, scorecards, and action items
* Ensure follow-ups are assigned and completed
Ensure follow-ups are assigned and completed
* Assist in quarterly and annual planning preparation
Assist in quarterly and annual planning preparation
* Maintain visibility of company goals and key metrics
Maintain visibility of company goals and key metrics
People, Culture & Internal Coordination
* Coordinate onboarding and internal employee experience tasks
Coordinate onboarding and internal employee experience tasks
* Support employee recognition, milestones, and internal communications
Support employee recognition, milestones, and internal communications
* Help organize quarterly meetings, trainings, and check-ins
Help organize quarterly meetings, trainings, and check-ins
* Assist with gifts, swag, and engagement initiatives
Assist with gifts, swag, and engagement initiatives
Travel & Event Coordination
* Arrange travel (flights, hotels, transport, logistics)
Arrange travel (flights, hotels, transport, logistics)
* Support internal ret
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R27,750/month, this role is on par with the average South African remote salary. The USD equivalent ($1,500/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 618 open positions on Hirezar. View all Somewhere jobs →