Business Affairs & Legal Operations Associate

Location:RemoteEmployment Type:Full-TimeReports To:VP, Business Development / Business Affairs

About the Company

We are a leading audio and media company producing high-quality podcasts, audiobooks, and original content. Our work spans narrative storytelling, investigative series, and partnerships with globally recognized talent.

As we continue to grow, we are expanding our business affairs and licensing function to support an increasing volume of deals and partnerships.

About the Role

We are hiring aBusiness Affairs & Legal Operations Associateto support deal execution, contract management, and partner operations.

This is ahybrid rolecombining:
* Legal / contract support
* Deal negotiation and execution
* Operational ownership of licensing workflows
Roughly:
* 50% Deal Execution / Legal Work
* 50% Operations & Partner Management
This role is ideal for someone with aparalegal or legal backgroundwho wants exposure tomedia, talent deals, and business development.

Key Responsibilities

1. Deal Execution & Negotiation
* Draft and negotiate deal terms across:Podcast development agreementsLicensing agreementsTalent and partnership deals
* Podcast development agreements
* Licensing agreements
* Talent and partnership deals
* Support contract lifecycle from initial negotiation to execution
* If qualified, draft long-form agreements using internal templates

2. Contract & Deal Operations
* Track all deals and contracts within Airtable
* Maintain accurate records of:Deal stagesKey termsContract statuses
* Deal stages
* Key terms
* Contract statuses
* Support migration of contract repository into Airtable
* Extract and organize key commercial and legal terms

3. Legal Operations & Playbook Development
* Support development of standardized:Contract templatesDeal term frameworksNegotiation playbooks
* Contract templates
* Deal term frameworks
* Negotiation playbooks
* Track evolving deal terms across agreements to inform best practices
* Partner with internal legal counsel on process improvements

4. Licensed Partner Management
* Own the lifecycle of licensed partners (external content creators)
* Coordinate onboarding across:Technical teamsMarketing teamsCommercial stakeholders
* Technical teams
* Marketing teams
* Commercial stakeholders
* Serve as the internal point person ensuring smooth partner onboarding

5. Performance Tracking & Reporting
* Support Quarterly Business Reviews (QBRs) by:Pulling relevant performance and contract dataPreparing materials for leadership
* Pulling relevant performance and contract data
* Preparing materials for leadership
* Ensure data accuracy and completeness across reporting

6. Cross-Functional Coordination
* Work closely with:Business DevelopmentLegal / Internal CounselMarketing and Production teams
* Business Development
* Legal / Internal Counsel
* Marketing and Production teams
* Ensure alignment across departments for all active deals

What Success Looks Like
* Deals are executed efficiently and without delays
* Contract data is clean, organized, and easily accessible
* Licensed partners are onboarded smoothly
* Playbooks and templates improve speed and consistency
* Leadership is freed up to focus on complex deals

Ideal Candidate Profile

Must-Have
* 2–5+ years of experience in:ParalegalLegal assistantContract management or legal operations
* Paralegal
* Legal assistant
* Contract management or legal operations
* Experience drafting or reviewing contracts
* Strong organizational and operational skills
* Excellent English communication (written and verbal)
* Ability to manage multiple deals and workflows simultaneously

Nice-to-Have
* Exposure to:Media, entertainment, or content industriesLicensing or partnership agreements
* Media, entertainment, or content industries
* Licensing or partnership agreements
* Experience with Airtable or similar tools
* Prior experience in a hybrid legal + business role
* Basic understanding of negotiation principles

Key Traits for Success
* Highly detail-oriented and process-driven
* Comfortable handling high volumes of work
* Strong ownership mindset (“pushes deals forward”)
* Adaptable and able to work across multiple functions
* Interested in long-term growth into business affairs or BD

Work Requirements
* Must work withinEST or PST time zones
* Reliable internet and professional remote setup
* Comfortable working in a fast-paced, collaborative environment

Why This Role
* Direct exposure tomedia deals, talent partnerships, and licensing
* Opportunity to work closely with senior leadership
* Clear growth path intoBusiness Affairs / Deal Strategy
* High ownership role with meaningful impact