Admin & Operations Specialist

Job Title:Administrative & Operations SpecialistLocation:Remote (US-based hours preferred)Type:Full-TimeCompensation:Competitive, based on experience

About the Company

We are a privately held real estate investment firm focused on acquiring and managing institutional-quality Class A apartment complexes with 200 units or more. Our primary strategy targets stabilized, performing properties (90%+ occupancy) that offer a value-add component—creating opportunities to increase Net Operating Income (NOI). We typically pursue deal sizes ranging from $40–$100 million and aim for 7%–9% average cash-on-cash returns with an IRR exceeding 15% over a three- to five-year hold period.

We concentrate our investments in landlord- and business-friendly markets experiencing strong job and population growth, with a current focus on Dallas, Austin, and Houston.

Position Overview

We are seeking a highly organized, proactive, and detail-orientedAdministrative & Operations Specialistto support our day-to-day business activities. This role will be instrumental in ensuring smooth operations, assisting with back-office functions, managing administrative workflows, and supporting various internal initiatives across the portfolio and investment pipeline.

Key Responsibilities

Administrative Support
* Manage calendars, schedule meetings, and coordinate travel for executives and team members
Manage calendars, schedule meetings, and coordinate travel for executives and team members
* Maintain and organize digital files, documents, and internal systems
Maintain and organize digital files, documents, and internal systems
* Draft, proofread, and format correspondence, presentations, and reports
Draft, proofread, and format correspondence, presentations, and reports
* Handle invoice tracking, expense reimbursements, and vendor coordination
Handle invoice tracking, expense reimbursements, and vendor coordination

Operations & Project Coordination
* Support the execution of operational projects across portfolio companies
Support the execution of operational projects across portfolio companies
* Assist with onboarding processes for new employees and vendors
Assist with onboarding processes for new employees and vendors
* Track project deliverables and timelines, and follow up with team members as needed
Track project deliverables and timelines, and follow up with team members as needed
* Create and maintain process documentation, SOPs, and internal checklists
Create and maintain process documentation, SOPs, and internal checklists

Data & CRM Management
* Maintain and update contact databases and CRM platforms (e.g., Affinity or similar tools)
Maintain and update contact databases and CRM platforms (e.g., Affinity or similar tools)
* Help collect and organize data related to investments, performance metrics, and due diligence
Help collect and organize data related to investments, performance metrics, and due diligence
* Generate reports and summaries from internal and external data sources
Generate reports and summaries from internal and external data sources

General Support Across the Business
* Provide support in communications with brokers, sellers, advisors, and other stakeholders
Provide support in communications with brokers, sellers, advisors, and other stakeholders
* Assist in the coordination and documentation of M&A deal flow and pipeline tracking
Assist in the coordination and documentation of M&A deal flow and pipeline tracking
* Help improve internal systems and implement automations or efficiencies where applicable
Help improve internal systems and implement automations or efficiencies where applicable

Ideal Candidate Profile
* 3+ years of experiencein an administrative, operations, executive support, or project coordination role
3+ years of experiencein an administrative, operations, executive support, or project coordination role
* Prior experience supporting investment firms, real estate companies, or multi-entity organizations is a plus
Prior experience supporting investment firms, real estate companies, or multi-entity organizations is a plus
* Exceptionally organized with a strong attention to detail and ability to manage multiple priorities
Exceptionally organized with a strong attention to detail and ability to manage multiple priorities
* Comfortable working independently in a fast-paced, remote-first environment
Comfortable working independently in a fast-paced, remote-first environment
* Proficient in Google Workspace, Excel/Sheets, and project management tools (e.g., Notion, Asana, or ClickUp)
Proficient in Google Workspace, Excel/Sheets, and project management tools (e.g., Notion, Asana, or ClickUp)
* Strong written and verbal communication skills
Strong written and verbal communication skills
* A resourceful, self-starter mentality with a “get it done” attitude
A resourceful, self-starter mentality with a “get it done” attitude

Why Join Us?
* Work closely with experienced investors and operators
Work